Traditionally a method of bidding for those who cannot or do not wish to attend a live auction. Absentee bids are also called 'written' or 'commission' bids. As a digital auctioneer Hotlotz does not accept absentee bids and instead we ask bidders to use the Maximum Bid functionality in our online bidding platform if they cannot bid online in real-time.
Hotlotz offers all items for sale at auction and in the marketplace 'as is', meaning the item is offered for sale with all existing faults and imperfections. We encourage potential buyers to visit the saleroom and inspect each item carefully before bidding or buying. We are happy to send additional photos or condition reports on request.
If a bid is placed in the final five minutes before a lot closes in an auction, the bidding period for the lot is extended by a further five minutes. This continues until a full five minutes has elapsed without another bid having been placed.
A current bid which is placed with little time left before the lot is due to close. Other bidders are given time to place further bids because our system features Auto-Extended Bidding.
All of our auctions use the following predetermined bidding increment list. You cannot place a bid unless it meets these increments. - Between $0 and $400 bids rise in $20 increments.
- Between $400 and $1,000 bids rise in $50 increments.
- Between $1,000 and $2,000 bids rise in $100 increments.
- Between $2,000 and $5,000 bids rise in $200 increments.
- Between $5,000 and $10,000 bids rise in $500 increments.
- Between $10,000 and $100,000 bids rise in $1,000 increments.
- After $100,000 bids rise in $5,000 increments.
The fee paid by the buyer to Hotlotz, in addition to the closing bid amount for items bought in auction.
Our buyer’s premium is 30% (inc. GST) on top of the closing bid amount.
e.g. If the closing bid amount / hammer price is $100.00, you will be invoiced for $130.00.
No buyer’s premium is charged on purchases in the marketplace as these are fixed price.
The Convention on International Trade in Endangered Species of Wild Fauna and Flora (CITES) is an international agreement that ensures wildlife species are not threatened by extinction because of trade.
CITES regulates international trade of CITES-listed live animals and plants, as well as their parts and derivatives, by requiring CITES permits to be obtained before consignments are allowed to leave or enter a country.
Singapore has been a Party to CITES since November 1986.
This an online inventory of photographs and information about the lots being offered for sale in an auction. It might include the name of the item, artist or maker, a detailed description, measurements or weight, the year of its creation, the condition, its provenance, any exhibitions in which it has appeared or publications in which it has been documented. Hotlotz auction catalogues are usually available online approximately ten days prior to the sale date.
Your communication preferences record how you wish to communicate with Hotlotz. You can update them at any time simply by logging into your Hotlotz account and selecting 'My Preferences'.
Items sold in auction are usually preowned or antique. Many items are of an age or nature which precludes them being in perfect condition and you should expect general wear and tear commensurate with age and use. We strongly advise you to carefully read catalogue notes and to examine items before you bid. We do not guarantee any items or their condition.
This is a written description of the condition of an item, prepared on request by Hotlotz specialists prior to an auction. Condition reports may also include additional photography or videography. Information compiled for a condition report request is often also included as additional information in the online catalogue, for the benefit of all potential bidders.
Condition reports are provided as a goodwill gesture and are our general assessment of damage and restoration. Whilst care is taken in their drafting, they are for guidance only. We will not be held responsible for oversights concerning damage or restoration.
The seller - the owner of the item who Hotlotz is acting as agent for when selling the item.
If the consignor has agreed to be identified, by name or through a descriptive title, such as 'Property of a Distinguished Singaporean Collector', this designation will appear in the auction catalogue.
Enhanced Identity Information
If you are a new client we may also ask you to provide additional identity information in your Hotlotz account to comply with our AML (anti-money laundering) and KYC (know your customer) policies.
We assign a low and high estimate range, in consultation with the seller, based on what we expect the item might sell for. Estimates are based on a range of factors including our examination of the item, its provenance and condition, and recent auction records for comparable items. The estimate range is given for each lot.
G - L
Goods and Services Tax (GST)
As required in Singapore, Hotlotz is registered for Goods and Services Tax or GST. It is levied on nearly all supplies of goods and services in Singapore, including items we sell and commission/fees.
Goods that are exported and international services can be zero-rated if certain conditions are met.
Visit Iras.gov.sg for further information about the specific GST rules that apply to the auction industry in Singapore
The closing bid amount for a lot at auction.
In traditional live auctions it was confirmed when the hammer/gavel fell at the end of bidding. In digital timed auctions it is the closing/winning bid price at the expiration of the sale period.
It does not include the buyer's premium or any shipping fees. It does include GST which may be payable by the buyer, as required under price display rules in Singapore.
.We charge sellers a uniform insurance fee of 1.64% (inc. GST) of the hammer price or marketplace price on all sold lots, less GST which may be payable by the buyer, unless we are provided with evidence of satisfactory insurance in place and a liability waiver is signed.
An auction house term for the hammer coming down in a live sale or the sale period expiring in a timed sale and ending the bidding, as in, 'The lot was knocked down at $50,000'.
Most consignment is accepted with no upfront fees and no unsold charges. However, in some cases we may agree with you that we will charge an upfront listing fee.
An individual item or group of items offered for sale at auction as a single unit.
M - R
If you prefer, you may enter a ‘maximum’ bid. This is the most you are willing to pay for an item. Our bidding platform will then bid intelligently for you, against any other competitors, bidding only enough for you to stay in the lead. Your maximum bid amount remains totally confidential, even Hotlotz does not know what it is.
Minimum Commission Fee
We charge a minimum seller's commission amount of $45.00 (inc. GST) per item, regardless of the item’s closing bid price or marketplace fixed price.
Many traditional auction houses add on an additional fee - known as Online Commission – to lots that are sold online, rather than in-room. Hotlotz is a digital auctioneer so all our auctions are online. We we do not charge a specific fee for buying online.
The opening bid amount is also the item’s ‘reserve’ price. This is the lowest or minimum price that the item can be sold for in auction. The opening bid is given for each lot, until it has been reached.
Payment Card Service Fee
A fee of 2.73%. (inc. GST) applies for card payments. No fee applies to PayNow and bank transfers.
Every lot listed in auction and for sale in the marketplace is available to view in the saleroom while the auction is running (unless the auction catalogue says otherwise). From time-to-time we also hold special previews to showcase specific auctions. Please register for updates if you would like to receive invitations to special previews.
The chain of ownership, if possible back to the date an item was created. Provenance can be important for authenticating an item and can significantly impact the value of an item.
To enable complete transparency Hotlotz publishes the results of every auction we host on our website, generally within 24 hours after the auction closing time.
S - Z
We discuss and agree with sellers the most appropriate auction for selling their items, so that they achieve the best possible price.
Hotlotz has a 9000 sqf saleroom located at 28 Jalan Kilang Barat, in Bukit Merah. We are open 5 days-a-week and warmly welcome visitors. Check our 'Saleroom' page for directions and opening hours.
You will receive a saleroom receipt when you consign an item into our care. This receipt indicates the date of consignment and the Hotlotz team member who took the item in. You will find an electronic copy of your saleroom receipts when you log into your Hotlotz account.
If you consign items for sale we will email you a link to your online sales contract. You need to read this and approve it before we can sell your items. It outlines the values we have placed on your item (e.g. opening/minimum bid, estimates, marketplace price), details about the relevant auction and your instructions if the item is not sold, and the commission/fees that we will charge you. Once approved your sales contracts are date stamped and filed in your Hotlotz account dashboard for future reference.
The commission fee paid by the seller to Hotlotz for selling the item, including all valuation, cataloguing, professional photography, and international marketing costs.
Our seller’s commission is a percentage based on the closing bid price achieved in auction or the fixed price if sold in the marketplace, subject to a minimum amount of seller's commission.
Please note because GST which may be payable by the buyer has to be shown included in the auction closing bid price or marketplace fixed price in Singapore, we remove that amount of GST (which we may need to pay to the government) before calculating the seller's commission.
If we sell items for you we will send to your nominated bank account the proceeds of the sale, once we have removed an amount for GST on the item which may be payable by the buyer and our agreed commission/fees. You will be emailed a link to a Settlement Statement which will outline this payment. Settlement Statements are date stamped and filed in your online Hotlotz account for future reference.
Staggered End Times
Starting from the published end time of an auction, lots close one minute apart in lot number order. For example, if Lot 1 is to close at 6.00pm, Lot 15 would close at 6.14pm. However, a lot may be impacted by Auto-Extended Bidding.
Traditionally a method of bidding for those who cannot or do not wish to attend a live auction. As a digital auctioneer Hotlotz does not accept telephone bids and instead we ask bidders to use the Maximum Bid functionality in our online bidding platform if they cannot bid online in real-time.
This is the person who left the second-highest bid on a lot in an auction.
Create watchlists of auction and marketplace items simply by clicking the heart icon on a lot. You can review your watchlists at any time by logging in into your Hotlotz account.
We charge sellers a withdrawal fee of $60.00 (inc. GST) on any lot that is withdrawn from sale (at auction or in the marketplace) after a sales contract has been signed.